Call for bids to host AutomotiveUI in 2019 and 2020

AutomotiveUI is the premier forum for human-machine interaction in the automotive domain. The conference brings together researchers and practitioners interested in both the technical and the human aspects of user interfaces and applications, related to both manual vehicles and automated vehicles. The conference provides a forum for the exchange of information concerning research, practice, regulatory activities, and educational activities related to human-machine interaction for vehicles.

The AutomotiveUI Steering Committee (SC) is calling for bids to host the conference in 2019 and in 2020. For full consideration, bids should be submitted by email to SC co-chair Andrew Kun (andrew.kun(Replace this parenthesis with the @ sign)unh.edu) by April 23, 2018.

Note that the SC expects to continue the practice of holding the conference in North America every even year (e.g. 2018 in Toronto, Canada). Thus, we expect that the bid for 2020 would identify a location in North America.

Bids should be brief (no more than 5 pages), and include the following information:

  1. At a minimum, list the following organizers, and include a brief bio that highlights prior experience in organizing conferences:
    1. General Chair(s)
    2. Papers Chair(s)
  2. Proposed location. Provide the following:
    1. Brief description of the conference city
    2. Brief description of possible conference venues
  3. Planned dates. Use SIGCHI and other resources to propose dates that do not overlap with other relevant events. Alternatively, propose co-locating with another SIGCHI (or other) conference. Provide a draft program for each conference day.
  4. Statement of commitment to work with ACM. AutomotiveUI is an ACM SIGCHI conference. The General Chair(s) must commit to working with the ACM in organizing the conference.
  5. Statement that the General Chair(s) have reviewed the ACM SIGCHI guidance on organizing a conference. The guidance can be found at https://sigchi.org/conferences/organizer-resources/organising-a-sigchi-sponsored-or-co-sponsored-conference/.
  6. Planned direction/organization of the conference. The default is that the direction of the conference, and the general way it is organized, will not change from year-to-year. However, proposals for such changes are welcome, if they would improve the conference in some way (e.g. to co-locate with another conference).
  7. Management plan. Provide an outline of how the conference will be managed, from the time the bid is awarded, to the concluding event at the conference. At a minimum the bid should explain what tools will be used, how frequently meetings will be held, who will be responsible for which tasks, and how experiences accumulated at prior conferences will be utilized.
  8. Budget estimate. The estimate should provide a plan for completing the conference with a surplus of funds.
  9. Cost estimate for participants. The estimate should indicate that participants can make the trip to the conference at a reasonable cost, when compared to other conferences.
  10. Supporters and sponsors. List entities that have committed to supporting the conference (e.g. the General Chairs’ home departments) and provide their letters of support. Also, list entities that you plan to approach for support, such as partners in industry.
  11. A plan to promote equality, diversity and accessibility. The AutomotiveUI SC embraces equality, diversity and accessibility. To promote equality, the conference must work towards providing equal opportunity to all to participate in the AutomotiveUI community activities. These activities include, but are not limited to, publishing, reviewing, volunteering, participating in decision-making regarding the conference, and organizing events. To promote diversity, the conference must work towards the inclusion of members of those groups that are underrepresented in the communities that make up the stakeholders of the conference. To promote accessibility, the conference must work towards securing accommodations for all of the stakeholders of the conference who need them. These accommodations will include, but are not limited to, sign language translation, captioning, and accessible physical conference spaces

Bidders should contact any of the AutomotiveUI SC members to discuss any aspect of the bid.

The AutomotiveUI SC expects to select the winning bids by June 1, 2018.