AutomotiveUI 2025 is an in-person conference. This means, all accepted papers must be presented at the conference. Therefore, it is required that at least one of the authors of the paper registers and attends the AutomotiveUI 2025 conference to present their paper. In case of sickness, etc., we evaluate the possibility for an online presentation. Please contact the registration team at registration(Replace this parenthesis with the @ sign)auto-ui.org for more details.

Up to and including August 18, 2025, the registration fee will be refunded less a $20 administration fee. After 18 August 2025 – No refunds on registration fees will be made. No shows will not be refunded. Please note if you pre-register and do not attend the conference you will be charged your participation fee and will be required to settle any outstanding balances. Notification of cancellations should be made by email to registration(Replace this parenthesis with the @ sign)auto-ui.org.

If you do not send an email confirming that you wish to cancel your place at the conference you will still be liable to pay the fees. Substitutions can be made at any time. All applicable refunds will be made after the conference. Bank service charges and all administration fees will be deducted from all conference registration refunds.

In the unlikely case of cancellation of the event, the organizers shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc. Delegates are encouraged to take out travel insurance when making travel and accommodation arrangements.