A workshop is a meeting to address a topic or method of common interest to a selective group of AutomotiveUI attendees. Typically, there is a focus on contemporary challenges. For example, previous workshops have addressed natural user interfaces, situational awareness, trust in automated driving, and the use of virtual and augmented reality in vehicle studies. You can find more detailed examples on the pages of previous years.
Being again a virtual conference will provide opportunities for workshop organizers to think creatively on how to engage attendees virtually. When planning your time slots, keep in mind that your participants come from different time zones. We prepared a spreadsheet for an overview of UTC times, see here. Workshops may include pre-recorded video presentations, interactive live sessions (breakout sessions, panel discussions, Q&A, etc.), and individual sessions (preparation, practices, and other activities conference attendees may engage in on their own). Considering that the workshops will be virtual, it is recommended to keep the sessions to 90 minutes at most. However, you can plan with several sessions stretched over multiple days. We encourage proposals to consider other means of engaging attendees outside the workshop sessions.
Prior to the conference, organizers of accepted workshops will be encouraged (i.e., not mandatory) to submit a short (2 minutes) pitch video, which will be made available to virtual conference attendees in advance, to entice attendees to sign up for their session. Each workshop will be capped at 30 attendees, and will be first come first serve. In case you have some preferences about the minimum/maximum number of attendees at your workshop please let us know. The intent remains to develop a common understanding of research questions or methods, share different approaches to common questions, or serve to build and foster a (new) research community. Workshops can, but are not required to, include solicited position papers and presentations.
In addition to individuals and groups proposing workshops on their own initiative, the Workshop co-chairs might be able to “match make” potential contributors with similar interests. Those with ideas for such topics should contact the Workshop co-chairs directly.
When are the workshops expected to take place?
The main workshop days are September 9 and 10. However, you may propose sessions on other days. Please define and explain the times for your workshop. After submission, we will contact you to refine the dates and coordinate your workshop with the other workshops and activities of the conference.
What is the time limit for a workshop?
There is no limit as long as it stays within a reasonable range. However, longer workshops must be broken into shorter sessions. Each session should not exceed 90 minutes. Please also explain in the proposal how you will ensure that the workshop is not too exhausting for your participants.
What is the selection process?
Each workshop proposal will be reviewed by two of the workshop chairs. Workshops will be accepted based on their topics, anticipated engaging interactions, realistic time frames, and expected outcomes. We may get in touch with you if similar workshops need to be refined or merged or if changes are necessary to get your workshop proposal accepted.
What do I need to do if the proposal gets accepted?
Submit a two-minute pitch video to advertise your workshop. Set up a website. Also, do not forget to register for the conference.
What are the biggest changes since last year?
The workshops are planned as virtual workshops from the beginning. We can have longer workshops with more individual time frames (but still aligned with the rest of the conference). You do not need to run the same workshop multiple times for different time zones (but are free to do so if it helps your workshop).
Are there best practices for running a virtual workshop?
We collected links to some tips at the bottom of this website. Feel free to let us know if you found additional helpful resources.
The topic of submissions to the workshop category must fit into the general topics and goals of the conference. In particular, preference will be given to workshop proposals that address topics that are currently strongly debated or topics that have not been addressed in previous years. Also, we favor topics that bring together groups that are, until now, under-represented at the AutomotiveUI conference.
The following topics are examples of topics that are typically of interest to the AutomotiveUI community and submissions tackling these topics are especially welcome (in random order):
Submissions consist of workshop description including short organizer/presenter biographies and should be uploaded to the Precision conference submission system:
A. Extended Abstract:
More details regarding the new ACM workflow for publications can be found here: https://www.acm.org/publications/taps/word-template-workflow
Proposals must contain the following:
The following will be considered in selecting workshops:
Proposals will be reviewed by two Workshop co-chairs and selected based upon their content, the organizers’ qualifications, and logistical constraints. Workshop co-chairs will reach out to authors of these submissions to discuss details related to virtual conference format and support. It is our goal to support selected workshops to achieve their respective purpose and to ensure all attendees may actively contribute to/learn from these sessions.
Accepted workshops will be advertised with the organizers' names. Thus, we expect all organizers of accepted proposals to be present at the workshop.