FINAL SUBMISSION INSTRUCTIONS

In order to make changes to your submission in PCS go to https://new.precisionconference.com/user/login and log in with the credentials you used for your initial submission. Locate your paper via the tab ‘Submissions’ at the top left of the page. Click on ‘edit final submission’ and you will be taken to the PCS final submission form.

Please enter your FINAL title, contact author e-mail, authors (including affiliation & e-mail addresses) and check that the paper type is correct (this may already be pre-filled). Make any changes necessary and confirm that you have completed this task by selecting the check box.

Please note this step must be completed before submitting the final version and that any changes made after the deadline might not be carried forward to the final proceedings.

After you have confirmed your meta-data in PCS, you will receive an email from the ACM e-Rights system to begin the publication process for your paper. Make sure you complete the e-Rights form before you upload your final submissions.

• The e-Rights form will only be sent to the contact author, so it is important that this person is able to respond to emails and complete the form.
• This email will come from rightsreview@acm.org.  Please remain alert for this email after your acceptance notification as it may be sent to spam.
• Ensure the paper title, authors names, and emails match exactly what you want to appear on your final publication. The information provided in your e-Rights form is used to validate the metadata of your publication source. Any mismatches could delay the publication of your paper.
• Once you have completed this step, you will receive a confirmation via email. This confirmation contains the copyright statement for your publication, which is to be inserted into the final version you upload to PCS in the next step.

All authors should ensure they are using the latest version of the template available on the ACM Template page. Make sure you follow the instructions below when preparing your final submission.

WORD AUTHORS

For Word authors, please follow these instructions:

• Please ensure ALL content in your Word document is styled with the correct styles as listed in the table provided in the template.
• There are some common issues that can delay the processing of your publication.  Please check for the following in your final version:
  • Ensure elements like the title, headings, authors, acknowledgements, reference heading, and individual references are styled as described in the template.
  • If a single figure contains multiple images, these must be inserted as a single image.
  • All images/figures must be followed by a caption.
  • Provide alt text (instructions available in the template) for all figures.
  • Remove all blank lines.

LATEX AUTHORS

LaTeX source requires some preparation for final submission.  Please ensure your source follows these requirements:

• SIGCHI publications use the “sigconf” visual style.  This is specified in the document class command.
• SIGCHI publications use the “ACM-Reference-Format” bibliography style.
• Your LaTeX source must have a single “main” .tex file, although you can organise your project with a main .tex file that includes input from multiple .tex files.   Please remove all samples and old tex files that include a document class.
• Make sure you follow the instructions regarding figures, author field formatting, acknowledgements, and any other specific formatting requirements pointed out in the example file.
• Do not use hard spacing commands (e.g., vspace) or packages that make major alterations to the formatting and presentation
• Ensure your source compiles without errors. Some editors, like Overleaf, will tolerate errors and generate a PDF, but this is not permissible for final publications. Please check the error log and correct all compilation errors before submitting your final source.
• Ensure your bibliography compiles without warnings. Accurate bibliographies are required for publication.  If your bibliography has missing entries or other errors, your source will not be accepted for publication. Please check the warning log and correct all warnings and errors related to your bibliography before submitting your final source.

All authors make sure that your final submission still adheres to the word limit (7500 minus 250 per table or figure)!

Please upload your final submissions to PCS in the following format before the deadline.

All authors (Word and LaTeX) should submit their source as a single .zip file with this structure:

AUI20_PaperID.zip [a zip file that contains]:
/AUI20_PaperID [subfolder]
/source [subfolder]
If Word, your .docx file
If LaTeX, your source files and folders
Please see detailed guidance below for specific instructions for each format
/supplements [subfolder]
Any supplemental materials, such as videos, data files, slides, images, etc.
Formatting requirements or size limits will be dependent on the requirements set by the conference.
If supplemental materials are provided, they should be accompanied by a README that describes these files.
/pdf [subfolder]
This should be empty, if you provide a PDF here it will not be archived in the Digital Library.

Please ensure your .zip does not include any other folders or additional levels of hierarchy not listed above.

The conference acronym is ‘AUI20’, the paperID is the number of your paper in PCS. E.g., if your paper ID in PCS is 1027, then your zip file should be named ‘AUI20_1027.zip’

After you have uploaded your final submission to PCS, it will be transferred to ACM’s new publishing system TAPS. Here, you will need to confirm your final submission once more before it can be published.

After the final submissions are processed by TAPS, you will receive an email asking you to approve your final versions for publication. The link provided will take you to the TAPS Author Dashboard for your paper.

• The TAPS Author Dashboard will only be sent to the contact author, so it is important that this person is able to respond to emails and complete the form.
• This email will come from tapsadmin@aptaracorp.awsapps.com. Please remain alert for this email after you have uploaded your source as it may be sent to spam. This may take up to two weeks to arrive depending on the size of the conference and the processing required.
• When you receive an email titled “PDF and HTML Proofs: available for review” please follow the link provided to access the TAPS Author Dashboard.
  • If you approve the proofs, please select the radio button for “Approve” and click “Submit.” You will see a message “Processing Complete” and you will no longer be able to edit your submission. Your submission is complete and ready for publication in the Digital Library.
  • If you do not approve the proofs, please select the radio button for “Reject.”
    • If you would like to use support to make the changes you require, select the radio button for “Contact Support” and use the form at the bottom of the page to detail your requests.
    • If you would like to make changes yourself, select the radio button for “Resubmit” and click submit.  You will be required to resubmit your source in the correct format as described on the TAPS Author Dashboard.