Accessibility

Open Statement


The open exchange of ideas and the freedom of thought and expression are central to the aims and goals of the AutomotiveUI conference series. The organizers and steering committee of AutomotiveUI aim and commit to providing a harassment-free, accessible, and pleasant conference experience with equity in rights for all. We want every participant to feel welcome, included, and safe at the conference. Moreover, we will do our best to accommodate specific needs such as accessibility, or dietary requirements. We cannot promise to solve every issue, but will try our best.

If you have any other need or inquiry, please email accessibility@auto-ui.org and we will try to accommodate you as best as we can. We will add further accessibility plans in the near future.

We do not tolerate harassment of conference participants. Harassment includes but is not limited to overt and/or covert acts of:

  • Verbal accusations or bullying
  • Deliberate intimidation, stalking, or following both in person and online
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Interference with a person’s participation or opportunity for participation
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behaviour

We expect all interactions between AutomotiveUI members to be respectful and constructive, including interactions during the review process, at the conference itself, and on social media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers. A response that the participant was “just joking,” or “teasing,” or being “playful,” will not be accepted.

If anyone has questions about diversity or inclusion, or if they are the witness of or subject to (potentially) unacceptable behavior, they can get in touch with our diversity and inclusion co-chair or the general chairs. If anyone has questions about accessibility issues, they should get in touch with the accessibility chairs.

Accessibility at Venues


We will provide further information on the accessibility of our venues on this page.

Frequently Asked Questions


HOW DO I COMMUNICATE ACCESSIBILITY NEEDS TO AUTOMOTIVEUI ORGANIZERS?

The aim of the organizers of AutomotiveUI is to ensure that the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled "Accessibility needs". In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Chairs will follow up with you to clarify your needs. You can contact them directly at any time by emailing accessibility@auto-ui.org.

WHO CAN I ASK ABOUT ACCESSIBILITY IN UTRECHT?

We will provide further information about accessibility in Utrecht at a later time. For now, you can send your questions to our accessibility chair.

CAN A STUDENT VOLUNTEER ASSIST ME DURING THE CONFERENCE?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant.

CAN A STUDENT VOLUNTEER ASSIST ME DURING THE CONFERENCE?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.
Attendees who require personal care assistance should bring their own assistant.

WHAT IS THE CONFERENCE SPACE LIKE?

Please see the Accessibility at Venues section above for details about the conference space.