FINAL SUBMISSION INSTRUCTIONS

Once you have received your notification of acceptance, there are some steps you must complete for final submissions for publication. Please take a moment to read through the instructions in full to ensure that you are aware of what is required of you and by when. If you have questions, please contact the publication chairs or relevant track chairs.


The 5 tasks you need to complete are:

  1. Confirm meta-data in PCS:  Please confirm meta-data asap, but certainly no later than June 29, 2022 for full papers (dates for Workshops, Work In Progress, and Video Demos will be announced).
  2. Complete ACM e-Rights form: You will receive an email with the link required to do this after you have confirmed your meta-data. You need to complete this step before you submit the final formatted version to PCS.
  3. Prepare final source: Prepare your final submission according to the final submission instructions.
  4. Upload and approve your final submission: Upload and submit the source of the camera-ready version of your accepted paper to TAPS and PCS (You will receive a link with TAPS-access once you have completed the e-rights form). We recommend starting the TAPS process as early as possible, as it often takes several iterations to process the source without errors. You will receive an email with a link to your final submission once it has been successfully processed through TAPS.
  5. Upload supplemental material: Prepare and submit any supplemental material to the ACM Publications Supplemental File Submissions system. You will receive the link in an additional instruction email.

All steps must be completed by July 13, 2022 for full papers (dates for Workshops, Works in Progress, Videos, and Interactive Demos will be announced).


1. CONFIRM META-DATA IN PCS:

To make changes to your submission in PCS go to https://new.precisionconference.com/user/login and log in with the credentials you used for your initial submission. Locate your paper via the tab ‘Submissions’ at the top left of the page. Click on ‘edit final submission’ and you will be taken to the PCS final submission form.

Please enter your FINAL title, contact author e-mail, authors (including affiliation & e-mail addresses), and check that the paper type is correct (this may already be pre-filled). Make any changes necessary and confirm that you have completed this task by selecting the check box.

Please note this step must be completed before submitting the final version and that any changes made after the deadline might not be carried forward to the final proceedings.

2.  Complete ACM E-RIGHTS Form:

After you have confirmed your meta-data in PCS, you will receive an email from the ACM e-Rights system to begin the publication process for your paper. Make sure you complete the e-Rights form before you upload your final submissions.

  • The e-Rights form will only be sent to the contact author, so it is important that this person is able to respond to emails and complete the form.
  • This email will come from rightsreview@acm.org. Please remain alert for this email after your acceptance notification as it may be sent to spam.
  • Ensure the paper title, authors’ names, and emails match exactly what you want to appear on your final publication. The information provided in your e-Rights form is used to validate the metadata of your publication source. Any mismatches could delay the publication of your paper.
  • Once you have completed this step, you will receive a confirmation via email. This confirmation contains the copyright statement for your publication, which will be automatically inserted into the final version once it is processed in the next step. You will also receive TAPS access, for which you will need to first prepare your source and finalize your submission in PCS.

3. PREPARING YOUR FINAL SOURCE:

All authors should ensure they are using the latest version of the template available on the ACM TAPS Workflow page.  Make sure you follow the instructions below when preparing your final submission.

 

WORD AUTHORS

For Word authors, please follow these instructions:

  • Please ensure ALL content in your Word document is styled with the correct styles as listed in the table provided in the template. A comprised version of the workflow is presented in this Video.
  • There are some common issues that can delay the processing of your publication.  Please check for the following in your final version:
    • Ensure elements like the title, headings, authors, acknowledgments, reference heading, and individual references are styled as described in the template.
    • If a single figure contains multiple images, these must be inserted as a single image.
    • All images/figures must be followed by a caption.
    • Provide alt text (instructions available in the template) for all figures.
    • Remove all blank lines.
    • For further Information please refer to the MS Word Article Template.

 

LATEX AUTHORS

LaTeX source requires some preparation for final submission.  Please ensure your source follows these requirements:

  • SIGCHI publications use the “sigconf” visual style.  This is specified in the document class command.
  • SIGCHI publications use the “ACM-Reference-Format” bibliography style.
  • Your LaTeX source must have a single “main” .tex file, although you can organize your project with a main .tex file that includes input from multiple .tex files. Please remove all samples and old tex files that include a document class.
  • Make sure you follow the instructions regarding figures, author field formatting, acknowledgements, and any other specific formatting requirements pointed out in the example file.
  • Do not use hard spacing commands (e.g., vspace) or packages that make major alterations to the formatting and presentation
  • Only use LaTeX packages that are included in the list of accepted LaTeX packages.
  • Ensure your source compiles without errors. Some editors, like Overleaf, will tolerate errors and generate a PDF, but this is not permissible for final publications. Please check the error log and correct all compilation errors before submitting your final source.
  • Ensure your bibliography compiles without warnings. Accurate bibliographies are required for publication.  If your bibliography has missing entries or other errors, your source will not be accepted for publication. Please check the warning log and correct all warnings and errors related to your bibliography before submitting your final source.
  • For further Information please refer to the LaTex Article Template.

All authors must make sure that your final submission still adheres to the word or page limit set for your track!

FINAL SUBMISSION MATERIALS PREPARATION:

All authors (Word and LaTeX) should submit their source as a single .zip file with this structure:

automotiveui22-PaperID.zip [a zip file that contains]:

/automotiveui22-PaperID [folder]
/source [subfolder]
If Word, your .docx file
If LaTeX, your source files and folders
/pdf [subfolder]
This should be empty, if you provide a PDF here it will not be archived in the Digital Library.

We ask you to keep your .zip file under 10 MB because an upload of more than 10 MB can delay the subsequent processing in TAPS.

Please ensure your .zip does not include any other folders or additional levels of hierarchy not listed above.

The conference acronym is ‘automotiveui22’, the paperID is the number of your paper in TAPS. E.g., if your paper ID in TAPS is 2, then your zip file should be named ‘ automotiveui22-2.zip’.

4.  UPLOAD AND APPROVe YOUR FINAL SUBMISSION:

Complete the upload of your final submission in PCS, upload source and pdf, and fill in all the required fields.

Once this is done, upload your paper source to ACM’s publishing system TAPS. After completing the copyright transfer, you should have received a separate email with a link that takes you to the TAPS Author Dashboard for your paper. Here, you can upload your source, approve the final version once it has been processed, and contact support in case there are issues during processing.

  • The TAPS Author Dashboard will only be sent to the contact author, so this person must be able to respond to emails and complete the form.
  • This email will come from tapsadmin@aptaracorp.awsapps.com. Please remain alert for this email after you have uploaded your source as it may be sent to spam. This may take up to two weeks to arrive depending on the size of the conference and the processing required.
  • When you receive an email titled “PDF and HTML Proofs: available for review” please follow the link provided to access the TAPS Author Dashboard.
    • If you approve the proofs, please select the radio button for “Approve” and click “Submit.” You will see the message “Processing Complete” and you will no longer be able to edit your submission. Your submission is complete and ready for publication in the Digital Library.
    • If you do not approve the proofs, please select the radio button for “Reject.”
      • If you would like to use support to make the changes you require, select the radio button for “Contact Support” and use the form at the bottom of the page to detail your requests.
      • If you would like to make changes yourself, select the radio button for “Resubmit” and click submit.  You will be required to resubmit your source in the correct format as described on the TAPS Author Dashboard.

After the final submissions are processed by TAPS, you will receive another email asking you to approve your final version for publication. Once you do this, your final submission is completed.

5.  UPLOAD SUPPLEMENTAL MATERIAL:

Prepare and submit any supplemental material to the ACM Publications Supplemental File Submissions. This material will be made available in the ACM Digital Library.

  • You will receive the link to the file system in an additional instruction email.
  • You need to enter the DOI of the paper for which you want to upload the supplemental material. The DOI is given in the mail you received from the e-rights system.
  • Please add a brief description of the files that you upload.
  • As of now the system only allows one description per upload. Therefore, it is best to upload one file with the respective description at a time.

If you wish to use another repository you are free to do so.