Camera-Ready Instructions (Papers and Notes)

Full details on the camera-ready preparation and submission of your accepted full paper or note at AutomotiveUI ‘17 are provided below.

Please take a moment to read through the instructions. However, if you still have any questions regarding the preparation and submission of the final, camera-ready version, please contact us at: publication2017(Replace this parenthesis with the @ sign)

The deadline for submitting the camera-ready version is: Friday 21st July, 2017

Please submit your final version using your online account at (Log in, select ‘Submissions in Progress’ and click ‘Submit the final version’).

General instructions and templates:

  • For latest news please check this web page!
  • Camera-ready PDFs including the correct copyright statement and proper pagination (max. 8 pages for full papers and 4 pages for Notes, excluding references) should be submitted through PCS as soon as possible, but no later than Friday 21st July, 2017.
  • Word and LaTeX templates are available here- Please ensure that you only use the templates provided. These are slightly updated versions of the SIG-CHI template, and may differ subtly from the original template provided. You do not need to completely reformat your document, but may need to change a heading on page one (specifically, ACM Classification Keywords have been replaced by CCS Concepts).
  • Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission:
  • Around 10th July, you should receive an e-mail explaining the ACM
    copyright procedure. Please fill out the form to receive the copyright statement details. Please refer to the confirmation message from rightsreview(Replace this parenthesis with the @ sign) upon the completion of the assigned ACM e-form for the text/to include on the bottom/left of the first page of your submission.
  • The title and authors’ names as they appear on the completed ACM e-form need to match the authorship and title that appears in the submission page and on the camera-ready final pdf.
  • Please make sure to adhere to the detailed formatting instructions on this page.

Submission information

  • In order to avoid delaying the publication of all papers, please check and adhere to the detailed formatting instructions, to prevent additional revision cycles.
  • Please submit your final version through PCS (Log in, select your submission and click on “Proceedings version”). Prepare a ZIP file that includes both your Word/LaTeX source file(s) as well as the final PDF file.
  • File names: Please name your final files according to the following scheme:
    • Paper/note PDF: <firstauthor_lastname>-<submission_id>.(pdf|docx|zip)
    • Thumbnail: <firstauthor_lastname>-<submission_id>.jpg (optional, see detailed formatting instructions)

Additional steps:

  • Copyright form: All contact authors should have received an email (after you have set the meta-data) with a link to the appropriate electronic ACM copyright form. The ACM e-form usually only takes moments to complete. Please check if the title and author list on the copyright form match to your camera-ready submission and change it accordingly if necessary. The information entered in the ACM copyright system is final and must be used as is in your paper. Therefore, please ensure that it is correct and amend if necessary before submitting the copyright form.
    If the contact author(s) have not received the link yet, please send an email to publication2017(Replace this parenthesis with the @ sign) as soon as possible to request the link. The copyright forms should be processed by 17th July, 2017.
  • Registration: At least one author needs to register for the conference (early registration!) in order for your paper to be published. Registration information will be available soon on the conference website.
  • Once you have submitted your final version and copyright statement, we will process your submission. You will then either receive an email telling you
    (a) That everything is in order with your submission.
    (b) That you must fix something before it is final. If this is the case, you will receive specific information about how to revise your submission to meet the requirements, and a new deadline will be given to submit the corrected material. You are kindly required to adhere to this NEW deadline to not delay the publication.

Detailed formatting instructions and information to be included within your submission

Please use the following checklist to prepare your camera-ready version:

Title Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the first letter of all words except articles and conjunctions in the title. Typical exceptions are articles (a, an, the etc.), conjunctions (and, but, or, for etc.), and prepositions (of, to, in, on etc.), unless these are the first word in the title. You may use (‘Chicago Style’) to check your title. Make sure that it is exactly the same as on the copyright statement and in the submission system!
Authors’ Complete Names Make sure that every author’s name is entered correctly for spelling, accents, and the fields filled in properly for each authors’ first, middle, and last (surname/family) names. Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Every Author’s Email Address Please enter the correct email address for all authors of your paper. Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Authors’ Affiliation Information Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/province, and country). Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Abstract Authors are required to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page
Author Keywords Please note that the Author Keywords section is mandatory to be included on the first page of your paper. Semi-colons must be used to separate keywords. Please capitalize only the first letter of the first keyword and sort your keywords alphabetically.
ACM 2012 Classification Keywords ACM Classification Keywords are mandatory and must be included on the first page of your submission. Have a look at for formatting the ACM Classification Keywords.
ACM General Terms ACM General Terms are no longer required to be included in the ACM Digital Library. This non-mandatory section may be removed from the first page prior to submitting your final version
References Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or note. Please have a close look at the different reference types in the sample file and make sure to include the same details (e.g., DOIs, full conference names, page numbers etc.). Using Google Scholar to extract bibtex-Snippets is discouraged since it may generate incomplete and incorrect referencesSimilarly, the default settings of many bibliography tools (for Word) DO NOT generate the correct references. We highly encourage to use the publication details as they are provided by the original publisher (e.g., look up the BIBTEX strip for ACM publications in the ACM Digital Library).
Page Size The page size for this publication is US Letter (8.5×11 inches). If you use LaTeX and your normal paper format is A4, please change it accordingly
Bad Breaks Be sure that there are no bad page or column breaks – no widows should occur (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over.

Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

LaTeX users:Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\widowpenalty = 10000

Word Users: To rectify this add or remove some text above –or– increase the leading between some paragraphs –or– increase/decrease the size of an image or table on the previous page..

No Page Numbering, Headers, & Footers Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process
Third Party Material In the event any element used in your Material contains the work of third-party individuals, please know that it is the authors’/presenters’ responsibility to secure any necessary permission and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM copyright form. If the copyright holder requires a citation to a copyrighted work, this is the authors’ responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, etc.) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication. The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see:
Images & Figures These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

  • Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.
  • Resolution & CMYK: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images. When creating or revising your images for inclusion in the paper, please be sure you choose CYMK and not RGB (as the color profile choice).
  • TIF (EPS) vs. JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size.
  • Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked — your laser printers have a far lower resolution than the imagesetters that will be used.
  • Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts (type 3 fonts are generated by bitmaps and therefore display poorly in PDFs).
  • Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.
Fonts Type 1 or TrueType fonts must be used. Type 3 fonts are not allowed (type 3 fonts are generated by bitmaps and therefore display poorly in PDFs).  TrueType fonts are allowable, but will be tested for any problems, which may need to be rectified.
All fonts MUST be embedded within the PDF file. In most cases, the process of creating a PDF will automatically embed the fonts. However, in some cases, this may not occur. Any PDF that is deposited without fonts embedded will need to be corrected. For more information, please visit:
Thumbnail Image ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is “optional” and should be at least 72 dpi, 100 pixels wide in .jpg format (.jpg/.jpeg format ONLY). If you do submit a thumbnail image, a 20-30 word caption is needed for your thumbnail.
Video Preview Video previews are not mandatory, but are encouraged. Video Previews are 30-second videos that can be thought of as an elevator pitch to give a glimpse of your work, and are used to help connect your work with the community at the conference and beyond. They provide the authors with a great opportunity to publicize their work to a wider audience and to attract more readers to their paper. Video previews must be in a valid video format (.mp4, .m4v, .wmv, .avi, .flv). The deadline for submitting your video preview is August 11, 2017.
Program Description or Contribution & Benefit Statement This is a 30-word description of your paper to encourage people to attend your talk. It will be included in the digital conference program to help attendees decide what sessions to attend. It does not need to appear in your paper. It’s a great way to encourage people to come to your talk.
Summary of Changes Please provide a brief summary of changes you have made in preparation for final submission to address comments from the AC. There is text box provided during the submission process to do this. This summary will assist ACs in determining whether the terms of conditional acceptance have been satisfied. In case of a conditional acceptance, please provide additional details as indicated by the assigned program committee member.

If you have any further questions about the preparation of the camera-ready version, please contact us at: publication2017(Replace this parenthesis with the @ sign)

Thank you.